March 23, 2005

Minutes

Time and Location

March 23, 5:30 p.m., Auditorium, Ormond Beach Library

Attendees

Joe Jaynes, Kitty Garber, Marty Press, Rita Press, Paula Wehr, Benny Woodham (Tomoka State Park), Kathleen Pruett, Laureen Kornel, Sue Parkinson, Mercedes McCallen, Linda Kalaydjian, Michelle Gallagher (City of Ormond Beach).

Call to Order and Minutes

Chairman Joe Jaynes called the meeting to order at 5:45 p.m. Marty Press asked for a correction of the spelling of his name and also asked about the statement that the CAG is a suborganization of Save the Loop. After some discussion, it was decided that the two groups have members in common but have different missions. The language in question was struck from the minutes. Marty moved for acceptance of the minutes as amended. The motion was seconded and approved.

Membership Letter to Organizations and Letters of Support from Organizations

Marty said that he had not drafted the membership letter yet but would do so right away. He further said that he was not clear on whether he was writing language for a single form letter or whether each letter would be different. He noted that at the last meeting Laureen had said that individualized letters were more effective.

There seemed to be some confusion over whether we were discussing letters of support from organizations, which would be sent to Gary Balogh in support of our application, or membership letters inviting organizations to send delegates to our meetings. Laureen said that we do not need to worry about the letters of support at this point in the process.

Laureen said that we need to increase our membership and thus need to send out invitations to join our group. The letters should contain a short description of our mission, our need to increase membership, and a membership form. The organizations would be invited to send representatives to our meetings, which are, after all, open to the public. There was some discussion about the duties or benefits of membership. Joe reminded everyone that at the first meeting it was decided that simply showing up for the meetings made one a member.

Mailing Address

We then discussed whether we should get a post office box or send mail to a member’s address. Paula said that she didn’t mind mail coming to her address, but she did not want her name on the return address for the membership forms or other mailings. After some discussion we agreed that a post office box would be best. It was decided that the post office on the corner of Halifax and Granada was the best location. Paula pointed out that she did not go by there on a regular basis, but Rita and Kitty said that they did and would pick up the mail.

Name Change and Logo

There was some discussion of the precise name of the group. It was decided that the group would be called the Ormond Beach Scenic Loop Corridor Advocacy Group, and the logo on the agenda would be used in the future. Joe agreed to e-mail the logo to Rita. Marty made a motion for the name change, it was seconded, and passed.

Letter of Intent

Joe handed out the draft of the letter of intent and said that it would be necessary to cut it down considerably. We then began to go through the letter line by line and make changes; however, this process was cut short when Laureen said that there was a looming time limit on the funding. It was decided to make only necessary corrections to the document in order to get it in by the March 31 deadline. Joe said that he would explain the situation to the city of Ormond Beach and the County in order to expedite the process.

Regular Meeting Time

After a discussion of schedules, we decided on a regular meeting time of the second Wednesday in each month. The next meeting was tentatively set for April 13, 5:30, at the Ormond Beach Library.

Coordination with Tomoka State Park

Benny Woodham, a representative from Tomoka State Park, brought up the issue of coordination with the park. He mentioned some controversy with the Flagler scenic highway group over management practices such as controlled burns and removal of exotic plants and wildlife. He was assured that the CAG was not regulatory and would work with the park.

Action Items

1. Marty will draft a membership letter.

2. Joe will e-mail the logo to Rita.

3. Paula will apply for a post office box.

4. Joe will discuss the deadline with the county and city in order to get their cooperation.

5. Joe will make a sign-in sheet that has everyone’s information so that they can simply check

off their name.

6. Joe will make changes and submit letter of intent by funding deadline.