SAVE THE LOOP CORRIDOR ADVOCACY GROUP

MINUTES OF MEETING

February 9, 2005

Call to Order: Chairman Joe Jaynes called the meeting to order at 5:45 p.m.

Attendees: Joe Jaynes, Rick Smith, Kathleen Pruett, Linda Kalaydijian, Paula Wehr, Laureen Kornel, Rita and Martin Press, Mercedes McAllen, Alice Yaeger, Gordon and Natalie Williamson, Sue Parkerson, Jeanne Morris

Minutes from the 1/29/05 meeting were read. Martin Press moved to accept the minutes as written; Gordon Williamson seconded the motion. All attendees voted yes.

Joe Jaynes provided the following website: http://www.dot.state.fl.us/ and told us to search on key words “Scenic Highway Program Manual” or “Corridor Advocacy Group.” The results will provide step-by-step procedures to follow. He ran down a list of actions that we will need to take. We have already taken the first step – forming a Corridor Advocacy Group and electing a Chair, Vice-Chair and other officers.

Joe is working on a membership form and vision statement. Discussion followed regarding who will be allowed to vote on upcoming issues. Some groups categorize membership into individual, organization, government, etc. and allow representative voting. We decided that anyone who is at the meeting when a vote is taken will be allowed to vote.

Laureen Kornell, Planer II from Planning & Development Services Division of Volusia County, will provide technical support and not vote. She will make copies of the minutes for distribution to attendees at future meetings.

We will request that FDOT present a CAG workshop in the near future so we can all learn about the process, membership, administration, etc.

Rick Smith has a copy of the A1A Scenic Highway Group’s by-laws. ACTION ITEM: He and others will review and revise those by-laws as necessary and present to the CAG members shortly.

Joe discussed the need to comply with Sunshine Laws. We will post notices of our meetings at the usual County posting places. (Who will be responsible for this posting?) ACTION ITEM: Paula Wehr will contact the Save The Loop webmaster to ask him to post the meeting dates and minutes on their website as well as advise the D.B. News-Journal of the date/place.

Another requirement of the eligibility phase is to develop partnerships and relationships with community organizations. Jeanne Morris said her organization will want to know specific actions they will be required to take to assist the CAG before they will be able to pledge their support. Several responses included keeping in the know about what is happening in the planning phase, taking an active part in creating the plan for the actions of the CAG, etc. As sub committees are formed, the organization may choose to work with a specific committee which matches the focus of the particular organization. Joe Jaynes mentioned that it is difficult, at this early stage, to give specific requirements. ACTION ITEM: It was recommended that the CAG create a letter to be sent to potential community groups which will outline our goals and how organizations can assist. No one was assigned this task.

The Letter of Intent must contain a description of the actual portions of roadway under consideration. Discussion followed about which sections of The Loop will be included in our letter. ACTION ITEM: The discussion was tabled until next meeting when we will have maps available and can vote on which sections to include.

ACTION ITEM: Joe Jaynes will draft a Letter of Intent before the next meeting. We can fill in the section of roadway to include following the group’s vote (above.)

Meeting was adjourned at 7:00 p.m.

NEXT MEETING: Wednesday, February 23, 2005 at 5:30 p.m. in O.B. City Hall Training Room. Enter through breezeway between City Hall and Library.

Submitted by Paula Wehr (for Richard Garber who was absent)